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Lettre d'Information

He Who Hesitates

It is enough to shock anyone into inaction. Growth in the data center and at remote points is overwhelming. It is even more overwhelming if no retention guidelines for data are in place. What must be kept? What can be stored somewhere else? What can or should be destroyed?

The understandable but ultimately self-defeating course of action is to procrastinate; to hesitate and dodge the problem while doing something else useful. The favorite dodge for capacity demand is to throw hardware at the problem; after all, it’s just a matter of terabytes, isn’t it? The cost of disk storage is low enough in terms of acquisition cost that the budget is not strained that much. But what are the consequences of a hardware quick fix?

• Capacious email servers take a long time to restore
• File servers that might be backed up over a weekend, and might take just as long to restore
• Storage management challenges (both technology problems and staffing)
• Excessive data duplication
• A daunting data inventory task
• Uncertain records discovery and retrieval capabilities in the event of litigation
• Costly data and storage management solutions

Don’t throw hardware at what is ultimately a management problem. Data retention requirements are a must for installations large and small. Being policy based isn’t just for the data center any more; it is for any point in the IT chain. Commodity pricing of hardware is never the complete answer.